Payment Reporting and Reconciliation
Payments data that ties out to accounting on the first pass.
We rebuild the flow of authorizations, captures, settlements, and fees into your accounting and ERP so month-end takes hours, not days.
Business problems we solve
- Deposits from the processor that never quite match invoices.
- Fees booked to the wrong GL accounts across locations.
- Chargebacks and refunds handled outside the system of record.
- Multiple export files stitched together in spreadsheets each month.
- No audit trail from customer payment to bank deposit.
Recommended solutions
- Automated posting of authorizations, captures, refunds, and chargebacks.
- Fee mapping to correct GL accounts by location and card type.
- Daily and monthly reconciliation reports that tie deposits to invoices.
- Exception reports so anomalies get flagged, not buried.
- Documentation your finance and audit teams can rely on.
Business benefits
- Month-end close in hours, not days.
- Fewer accounting adjustments and post-close corrections.
- Confidence that payments data matches bank deposits.
- Clean audit trail from customer to invoice to deposit.
Implementation Process
- 1
Review
We walk your reconciliation process today and where breakage happens.
- 2
Recommend
You get a target data flow, integration points, and reporting cadence.
- 3
Implement
We build, test, and hand off with your accounting team involved throughout.
Common integrations
Payments that post themselves into your books.
Learn morePayment acceptance connected to the ERP where finance actually lives.
Learn moreWhen a certified integration does not exist, we build one that behaves like it does.
Learn moreRelated industries
One payments architecture, every site, no exceptions.
Learn moreOne payments program for the whole system, without stepping on franchisees.
Learn morePayments for firms that bill time, retainers, and project fees.
Learn morePayments for CPA, tax, and advisory firms.
Learn morePayments for specialty, boutique, and multi-store retail.
Learn moreRelated services
Related case studies
All case studies →Automated reconciliation across 40 locations.
Frequently asked questions
Do we need to change accounting systems?+
Almost never. We integrate to the system you already run.
How is it tested?+
We reconcile a historical month in parallel before cutover so you see it match before going live.
What about chargebacks?+
Chargebacks post automatically with reason codes and status tracking.
Who owns the reports?+
You do. We document everything and hand off ownership at the end of implementation.
Talk to a specialist
Free, written recommendations. No obligation. White-glove support if you decide to move forward.
Ready to see what your setup could look like?
Book a working session focused on payment reporting and reconciliation. Clear recommendations, no obligation.
- • 150+ software platforms reviewed
- • 1,500+ merchant environments evaluated
- • Under 24-hour average response time
- • 7–14 business day onboarding